When organising a corporate event, what is presented on the screen is just as crucial as the event itself. Whether it’s an award ceremony, product launch, or business conference – an LED video wall hire is the preferred option for all events. However, if you have never used one, the process can sometimes be a bit overwhelming.
What is the Appeal of LED Video Walls for Corporates?
If you attend a corporate event, it is probable that you will see a large screen that displays the presentation on one of the front walls of the venue. Corporate events have a large screen that displays the presented on one of the walls of the venue. As a result, corporate events have made a huge switch from projectors to LED video walls. LED video walls provide better presentations large and well-lit rooms as the walls are clear and visible from any part of the house, including a bright conference hall, or an outdoor pavilion.
LED video walls have also maintained their appeal in the construction of large stands at trade shows or large-scale conferences. The video walls are easily customisable as the blocks can be arranged to form any size or shape that is preferred.
Comprehending the Fundamentals
An LED video wall consists of several individual panels that connect with one another. Each panel comprises thousands of minute LED lights acting together to produce an image. Something called pixel pitch largely controls image quality. This term refers to the distance between the LED lights. A pixel pitch that is smaller means that the image is cleaner and sharper. This is especially important when the viewers are positioned closer to the video wall.
For most indoor corporate events, a pixel pitch between 2.5mm and 3.9mm works well. Events that take place outdoors or in very large spaces can get away with a bigger pixel pitch because the audience is further away. The company from which you rent the video wall should be able to advise you based on the size of the venue and distance to the audience.
Things to Think About Before Hiring
Think about the venue first. How much available space is there? How high are the ceilings? Are there any limitations regarding weight or structure? Certain venues are very particular about how their ceilings can be rigged. Getting some of this information in advance can save you a lot of stress later on.
When thinking about your content, consider what kind of outputs you will be using. Are you using presentations, videos, live-streaming, videos, social media walls, or a combination thereof? Depending on your content, the tech requirements will differ greatly. If broadcasting a live stream versus showing a static presentation, the tech required will be very different.
Unfortunately, budget is always a factor. However, it is worth noting that these technologies and their services have become more affordable these days. Generally, cost is based on the screen size, resolution, hire duration, and whether you need tech support at your event.
The Techy Stuff (Without the Tech Speak)
In simpler terms, processing equipment is what uploads the content to your LED wall. This equipment takes in multiple inputs, allows for content switching, and basically functions as the control centre for everything. Most hire packages cover this, as well as the necessary cabling, and mounting structures.
Maximising Your Investment
Consider working closely with your hire company on the design. They should know best when working out the optimal screen size. If the screen is too small, people at the back will have trouble seeing. On the other hand, if the screen is too big, people will become overwhelmed.
Have technical support on site in case something goes wrong. If something goes wrong, someone will be there who knows how to operate the equipment. Many companies do this by default, especially with large fixtures.
Your Decision Making
Choosing the right supplier is not just about comparing costs. Check out their previous work. Do they have experience in events like yours? What equipment do they have? How quickly can they act if something goes wrong?
Video wall rental has changed communication during corporate events. If you have some strategic foresight, along with the right contact, you will be able to produce an audiovisual presentation that improves the overall quality of the event, beyond simply using the stage for another prop.